Signs You Are Ready For a Virtual Assistant This Pandemic

Signs You Are Ready For a Virtual Assistant This Pandemic

These are uncertain times. The COVID-19 pandemic has caused unemployment to rise, businesses have no choice but close, and social distancing is the new norm. Unfortunately, there are no fortune tellers, and only time can tell what's next to come.

In spite of the recent economic dip in many industries, the Virtual Assistant industry is booming. A pre-COVID article by Business Wire states that the virtual assistant industry market cap will reach a whopping $25.6 billion by 2025.

Recent studies indicate the rise of the VA industry will hyperbolically keep increasing, even after the pandemic.

This is because of the shift of people working from home and modern business transformation from brick and mortar to a solid digital presence. 

Who are VAs?

In its simplest terms, a virtual assistant handles administrative and support tasks for different sectors in business from a remote location. It's either they work full-time, part-time, or contractually. Many VAs work as freelancers, where areas you can find some through virtual assistant companies, like Kaya Services.

Signs That Tell You're Ready to Invest In a Virtual Assistant

It's crystal clear that VA's can add much value to your company's bottom line, especially during these unprecedented times. But what exactly is the tipping moment that tells you that now is the right time to work with a virtual assistant?

The signs you're about the read are good indicators:

You're Working With Tasks That You Don't Find Pleasurable, Challenging, Or Exciting.

Routine or daily tasks for all businesses call for serious planning and strategizing. If you're enjoying doing these little tasks for your business, well, it can indeed be energizing, and sometimes it brings out the creative genius in you. But if you feel that these tasks become too daunting, it sucks the joy right of your dreams. And if you've lost that spark and excitement and you don't enjoy or find value in them anymore. It's time to seriously think about finding someone else to do the routine job for you. 

Your Business Is Scaling Up, and You're Keeping Overhead Expenses Low

You probably know that hiring a Virtual Assistant won't cost office space, equipment, and supplies. Hiring for a VA is more affordable than you think. All that you need are a few software tools to keep track of progress. 

You don't have to worry about an office because the majority of Virtual Assistants work remotely. And rates are considerably lower than what a local employee would charge. You also have to pay a full-time employee's salary and other benefits like dental, worker's compensation, sick leaves, holidays leaves, and taxes. Whereas, because Virtual Assistants work remotely, you can outsource to the Philippines. Even with the same job description, it will just cost you about half of what you would pay for a Virtual Assistant in the United States or Europe.

As a freelance worker, a VA handles its own insurances, taxes, and other expenses. You just have to properly compensate your VA for the time spent working on tasks.

You're Stressing Out with Work, and You Need Greater Flexibility

One of your privileges of having a VA is you don't have to bind yourself with the 9–5 work schedules anymore. A VA can work around your timetable. You can expect a VA to be there in your time of need. And in any case you're not satisfied with the VA you hired, you can always decide not to renew the contract. Things are not this simple if you're dealing with a full-time in-house employee.  

Hiring a Virtual Assistant no doubt increases the flexibility of the business. You can deliver faster services and have more time to market for new services. It even allows your company to customize solutions for clients in less time and less cost. On a personal level, this increases your flexibility to do more and reduce the potential of stressful situations.

You're Not Giving in To Burnout 

Are you one of the many business owners who think they can manage everything that the business has to run smoothly?

As an entrepreneur, you have the tendency to juggle multiple projects at once. Some prefer to manage every inch of their organizations. Though micromanaging has its benefits, you'll find yourself working long hours—Practically the practice that depletes you of energy and enthusiasm.

When you try to do everything on your own, you become way less efficient. You become exhausted and even risk yourself from burning out.

If you're already in this boat, it's time to take risks and save yourself before drowning. It's probably time to let go of what Chris Ducker calls a "superhero syndrome."

It's time to start delegating some of your work to a Virtual Assistant.

You have to let go of some tasks that someone else can do easily. And instead, focus on the tasks that help you grow the business.

As a business owner, you have to realize that your job is to build a scalable organization that keeps growing, even when you are not working.

You can do this by building brick by brick an efficient system and hiring excellent Virtual Assistants to join your team.

Your Business Needs A Skill Niche Your Team Don't Have

Copywriting, web development, graphic design, content writing, and digital marketing require specific skills and experiences. As a business leader, many times, your expertise may not align with any of these much-needed skills. You may not be best with content writing, graphic design, and digital marketing. Fortunately, as your business scales up, it's not good for you to do it—not if you outsource work and hire a virtual assistant with this set of skills. It's high time you leverage their skills and knowledge to help you make time for the things you consider you're good at.

What are the benefits you can get from working with a VA?

The Corona pandemic has wreaked havoc in businesses across the world. With most companies having to deal with a palpable chill on how to run their businesses from home while still adhering to the government lockdown directives. For a world that never sleeps, it’s lethargic. Nonetheless, this is our current reality. However, pursuing the success of your business shouldn’t be put on hold as well.

Now more than ever, it’s high time to consider outsourcing some of the essential admin tasks to Kaya virtual assistants. During this time of heightened uncertainty, it’s the most logical solution to ensure your business thrives. If anything, numerous successful and growing companies have been outsourcing vital and routine tasks to a virtual assistant for business to cut overhead costs and increase profits. Besides that, numerous benefits come with hiring virtual assistants to get you through this pandemic, here’s some of them. 

  • Saving time

Before, hiring the right support staff was just as challenging as it is now. First, you'd need to advertise the role, skim through thousands of application letters and set up interviews. If anything, this was just icing on the cake but still part of the process. Now, you have the option of skipping all these processes and saving time. Additionally, you can be sure that hiring a virtual assistant from Kaya Services will get you the results you want for your business to succeed. 

  • Reduces cost

For most companies, this is a trying time in terms of finances. Luckily, virtual assistant services come with a lot of cost-saving benefits. For instance, not only do you cut down on operational costs but also only pay for work done. Additionally, you won't have to worry about training, benefits, taxes, etc. Thus, in the long run, you'll drastically reduce overhead expenses for your business. 

  • Improves productivity

Working from home at this time is challenging, considering that most activities have been brought to a standstill, including schools. Therefore, it may be challenging to answer emails, schedule social media or perform other routine tasks while juggling family time, especially if your to-do list is full of urgent and core business tasks. If you or your employees specialise in specific and more important tasks, you can spend your time on these rather than repetitive administrative tasks. Moreover, if your office staff lacks the skills to perform a specific task, Kaya offers professional virtual assistants to help you get the job done the right way.

  • Increases flexibility

As an entrepreneur, your workload can sometimes feel overwhelming that you no longer have time to partake in different company events. But with a virtual assistant, you can delegate the business routine task and get back to doing what you love. Your VA's support allows you to free multiple hours in a day, allowing you more time for family. You also have extra hours to ensure the company's overall growth and still tend for your staff.

Virtual assistants work around your schedule and will be there when you need them. You'llYou'll have to create a program that maximises their output while keeping the costs in check. 

  • Better quality of work

How much time do you consume every day on vital but non-essential tasks such as checking your emails or managing your website? Just think how much more productive you could be if you had a virtual assistant in Australia or any other part of the world to help you? You'd be able to dedicate more time to grow your business.

  • Focus more on important tasks

The major benefit of a virtual assistant in your team is it takes the routine work out of your plate. You can use your VA to do tasks you shouldn't be doing, like posting and engaging on social media, answering emails, and designing your graphics for blog/social media. Delegating this work to a VA allows you to focus more on important tasks that expand your business, like attending seminars, building relationships, prospecting, and many more.

  • Reduce risk in scaling up your business

Maybe you're at a point in your business where work volume is increasing and turnaround time is decreasing. It might be the right time to scale up. However, the process of scaling up is dragging you down. You need additional resources such as more workforce to accommodate the increasing work volume. Unfortunately, for many small to medium businesses, hiring a permanent employee can cost a lot.

The answer to your problem is pretty straightforward. You can handle the increasing work volume while keeping your budget still in check by hiring a virtual assistant. Deploying a virtual assistant to your team is much easier and cost-effective compared to hiring a full-time local staff. You can save tons in infrastructure costs and operational costs.

Now that you acknowledge that you might probably need a VA, and we've already shown you the benefits of having a virtual assistant for your business, what's preventing you from hiring one? Contact Kaya Services today for the skills your business needs to get through this global crisis.